Self-hosted Invoice Ninja,
fully managed.
Invoicing, quotes, and payments for freelancers and agencies.
Billed yearly on a 2 GB server, or $8 month to month. Invoice Ninja itself is $0.
- Daily snapshots
- Free migration
- 500% SLA
- 4.4 on Trustpilot
- 500% SLA credited automatically
- Engineers 24/7, real humans
- Free migration of your Invoice Ninja
- Since 2001, independent
At a glance
Invoice Ninja here, in four lines.
What it is, what we install, what management covers and what it needs. The rest of this page is detail.
- What it is
- Invoice Ninja is invoicing done properly: quotes, recurring invoices, payments, expenses, and client portals, self-hosted so the fee per invoice is zero and the client list is yours.
- What we install
- The playbook deploys the current Invoice Ninja v5 on PHP with a tuned MariaDB, HTTPS forced, queues and cron running, PDF generation working, and mail through the MailChannels relay (when added) so invoices reach clients, not spam folders.
- What managed covers
- Platform, PHP, and database updates with snapshots first; daily snapshots plus optional Dual Backups of every invoice and client; monitoring, the managed firewall, and the deliverability your cash flow depends on.
- What it needs
- 2 GB RAM
Fits on SC-2GB, from $6.67/mo. Bigger sizes leave room for the apps you stack beside it.
Your options
Three ways to run Invoice Ninja.
Installing Invoice Ninja is the easy part. The real question is who keeps it running.
| Do it yourselfOn any unmanaged VPS | One-click imageAt most clouds | RemarkableCloudManaged Invoice Ninja, from $6.67/mo | |
|---|---|---|---|
| Installing Invoice Ninja | You: dependencies, database, HTTPS | Preinstalled once, then it is yours | Deployed by a tested playbook, database and HTTPS wired |
| Updates | You | You | Us, with a snapshot first |
| Monitoring and security | You | You | Us, 24/7: monitoring, firewall and IDS |
| Backups | You | Usually a paid add-on | Daily snapshots included, Dual Backups optional |
| Other apps on the server | Yours to wire up | One app per server | As many as fit, $0 each |
| When something breaks | You fix it | You fix it | Our engineers fix it, day or night |
Built for
What people run on Invoice Ninja here.
On your own server, using it more never costs more.
Freelancers who invoice weekly
Quotes, invoices, payment links and reminders that chase clients so you do not have to.
Recurring billing on autopilot
Subscriptions and auto-billing through your own gateway keys, no percentage skimmed.
Client portals that look pro
Branded portal where clients view, approve and pay, on your domain.
Expense and project tracking
Log expenses and time against projects and roll them straight into invoices.
Stack it
Invoice Ninja works better with company.
Everything here can run on the same server as Invoice Ninja, at $0 per app. The server only needs the room.
Pick your server
Choose the size. Invoice Ninja is $0.
Invoice Ninja needs 2 GB. Bigger servers leave room for the apps you stack beside it. Every size is fully managed, and you can resize in minutes.
SC-2GB
The right size for Invoice Ninja
$8 month to monthSave 17% yearly
- 2 GB RAM
- 1 vCPU
- 50 GB NVMe
- 5 TB transfer
SC-4GB
Invoice Ninja plus a few more apps
$16 month to monthSave 17% yearly
- 4 GB RAM
- 2 vCPU
- 100 GB NVMe
- 10 TB transfer
SC-6GB
A fuller stack beside Invoice Ninja
$24 month to monthSave 17% yearly
- 6 GB RAM
- 3 vCPU
- 150 GB NVMe
- 15 TB transfer
The details
Invoice Ninja here, in plain words.
Straight answers to what people ask before they choose where to run it.
What does managed Invoice Ninja hosting include?
The full self-hosted feature set (unlimited invoices and clients, portals, payments) running on infrastructure we keep healthy, with backups that treat your invoices like the business records they are, and email that lands.
Self-hosted versus the hosted plans?
Hosted plans meter clients and white-labeling by tier. Self-hosted is the whole product with your branding at the price of a server it can share with other apps, and your financial data never lives in someone else's multi-tenant database.
Do invoice emails actually deliver?
That is the make-or-break for invoicing software, and it is the part a random VPS gets wrong. Here, with the relay active (the MailChannels add-on, from $8/mo), every invoice leaves through the MailChannels gateway with SPF, DKIM, and DMARC set, so getting paid does not depend on a client checking spam.
Can it share a server with my other business apps?
Yes: an EspoCRM for the pipeline and Invoice Ninja for the billing on one managed server is a tidy small-business back office at one flat price.
FAQ
Invoice Ninja hosting, answered.
Still deciding? These are the questions we hear most.
How much RAM does Invoice Ninja need?
2 GB with the database and PDF generation is comfortable for most businesses; it is not a heavy application.
Do payment gateways work?
Yes: Stripe, PayPal, and the other supported gateways connect with your own accounts, and webhooks reach the server over HTTPS.
Is our billing data backed up?
Daily snapshots plus optional Dual Backups, database and documents both. A deleted invoice or a bad import is a restore request, not a loss.
Which payment gateways work?
Dozens: Stripe and PayPal most commonly, plus regional options, configured with your own keys so payouts land in your account with no middleman.
Are there limits on clients or invoices?
No. Self-hosted Invoice Ninja removes the hosted plan caps; clients, invoices and users are bounded by your server, not a pricing page.
Is this Invoice Ninja on a VPS or on shared hosting?
A VPS. Invoice Ninja runs on your own private virtual server with dedicated, non-oversold resources and its own IP. You get real isolation and performance, with the setup, TLS and hardening handled for you.
Can I run other apps on the same server?
Yes. Add any other catalog app to this server from your client area, one click each, no per-app charge. How much fits is a question of RAM, and resizing is minutes.
Do you migrate my existing Invoice Ninja?
Yes, migration help is free. Open a ticket with access to the current setup and we move it, verify it, and hand it back running. Nothing switches until you approve.
Can I upgrade or downgrade the plan later?
Anytime. Plans resize from the client area in minutes, annual billing keeps its flat 17% discount at every size, and there is never a fee to change tiers.
Invoice Ninja runs. You sleep.
Managed Invoice Ninja from $6.67/mo, free migration and a 30-day money-back guarantee.